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Profit & Loss

The Profit & Loss report shows your revenue, costs, and bottom-line profitability.

Key metrics​

MetricDescription
Net incomeRevenue minus all costs
Gross marginRevenue minus COGS
Operating marginAfter operating expenses
EBITDABefore interest, tax, depreciation

Statement structure​

Revenue section​

Line itemSource
Product revenueSales of goods
Service revenueService sales
DiscountsTotal discounts given
ReturnsReturned items
Net revenueTotal after adjustments

Cost of Goods Sold (COGS)​

Line itemSource
Product costsCost of inventory sold
Service costsDirect service costs
Total COGSSum of costs

Operating expenses​

CategoryExamples
PayrollWages, benefits
RentFacility costs
UtilitiesPower, water, internet
MarketingAdvertising, promotions
SuppliesOffice supplies
OtherMiscellaneous

Bottom line​

CalculationFormula
Gross profitRevenue - COGS
Operating incomeGross profit - Operating expenses
Net incomeFinal profit/loss

Columns displayed​

ColumnShows
Current periodSelected date range
Previous periodPrior comparable period
ChangeDifference and %
YTDYear-to-date total
Prior yearSame period last year

Filters​

FilterOptions
Date rangeMonth, quarter, custom
Revenue basisGrand total or net of discounts
Order typesInclude/exclude non-sales
ReturnsInclude/exclude returns

How to use​

  1. Set the reporting period
  2. Choose revenue calculation method
  3. Review metric cards for quick insights
  4. Expand sections to see category details
  5. Compare to previous period and YTD
  6. Export CSV for accounting

Tips​

  • Match revenue basis to your accounting method
  • Compare month-over-month for trends
  • Use YTD column for budget tracking
  • Pair with Assets & Liabilities for full picture

Troubleshooting​

IssueSolution
Shows zerosVerify data exists for the period
Numbers look wrongCheck revenue basis and filter settings
Auth errorRefresh session; requires valid login

What's next​