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Finance Overview

The Finance section keeps your books current: record and approve Expenses, and maintain your Assets & Liabilities (balance sheet), with balances from your books and optional depreciation and loan estimates. Income Tax Prep is a signpost for tax season: it shows no tax figures and points you to the reports you need at filing time.

It is also where the money itself moves: Accept Payments connects your own Stripe account so you can charge a card at the counter or by link, Bank Reconciliation matches your bank feed against what you recorded, and Transactions lists every payment and refund with daily in and out.

In the sidebar the Finance group holds Expenses, Assets & Liabilities, Bank Reconciliation, Transactions and Income Tax Prep. Card payments are set up by the owner in Settings → Accept Payments and taken on an order's Payment tab; the bank feed reconciliation uses is linked in Settings → Bank Connections.

What you need:

  • Pro or Premium, or a free trial: Expenses, Assets & Liabilities and Transactions. On Basic they are locked behind an upgrade card, but their Demo still works.
  • An add-on that UpChannels switches on, on any plan: Accept Payments (card payments) and Bank Reconciliation (bank feeds).
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Expenses

Record & approve spending

  • Categorize & attach receipts
  • Approve, reject & mark reimbursed
  • Import from Excel or CSV
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Assets & Liabilities

Your balance sheet

  • Asset, liability & equity accounts
  • Optional depreciation & loan estimates
  • CSV as of a period end
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Income Tax Prep

Get ready to file

  • Pre-tax income (Profit & Loss)
  • Deductible expenses
  • No tax estimate
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Accept Payments

Card payments on your own Stripe

  • Counter reader or payment link
  • Refund to the original card
  • Payouts, fees & disputes
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Bank Reconciliation

Match the bank feed

  • Suggested matches
  • Deposits & processor fees
  • Close the statement period
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Transactions

Every payment and refund

  • Money in and out
  • Pending and void kept out of net
  • CSV export

Pages in this section

In-app Guide & Tips

The green ? beside Finance in the sidebar opens Finance Guide & Tips (the icon is there only when your menu still has its Guide & Tips item): five collapsible cards (Expenses, Assets & Liabilities, Income Tax Prep, Bank Reconciliation and Transactions), each with its workflow, key features and tips. It has no card for card payments, and Profit & Loss is in the Reports guide. These help pages cover everything.

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